SMS template · Utility
Pickup Scheduled SMS Template for Logistics & Courier Companies
A ready-to-adapt SMS message for logistics, courier and transport companies, with placeholders, sample values and compliance notes.
When to Send This Message
Send to the shipper when a pickup is scheduled. For logistics, courier and transport companies, this is one of the everyday messages that keeps consignees and shippers informed without a phone call. Most businesses send it automatically from their software, so the timing is consistent.
Shippers choose logistics partners on reliability, coverage and visibility.
The SMS Template
India (DLT format)
Your pickup request {#var#} with [Business Name] is scheduled for {#var#} between {#var#}. Please keep the packages ready with invoices.International (plain text)
Your pickup request {ref} with [Business Name] is scheduled for {date} between {slot}. Please keep the packages ready with invoices.Example with sample values
Your pickup request PK-8821 with [Business Name] is scheduled for 17 Oct between 11 AM and 2 PM. Please keep the packages ready with invoices.
With these sample values the message is 144 characters in the standard GSM-7 character set, which is 1 SMS part (square brackets count as two characters each). Long links or local-language (Unicode) text increase the count, as Unicode SMS allow 70 characters per single part.
Replace [Business Name] with your registered brand name. Links shown use example.com as a placeholder; use your own domain.
Placeholders and Sample Values
| Placeholder | Meaning | Sample value |
|---|---|---|
| {#var#} | Ref | PK-8821 |
| {#var#} | Date | 17 Oct |
| {#var#} | Slot | 11 AM and 2 PM |
Filling in each placeholder
- Ref (sample: PK-8821): Use the same reference format that appears on your invoices, receipts or software, so customers and staff can match it quickly.
- Date (sample: 17 Oct): Write dates in an unambiguous form such as 14 Oct or 14 Oct 2026; avoid formats like 10/11 that customers read differently.
- Slot (sample: 11 AM and 2 PM): Give times with AM/PM or a clear range, and the time zone if the customer may be in another country.
This template has 3 placeholders and a body of 132 characters before values are filled in. Shorter messages cost less and are more likely to be read in full; aim to keep the filled-in message within one or two SMS parts.
Category and Approval
In India this type of message is usually registered as Service Implicit: it relates to an existing transaction or relationship and can be delivered to numbers on the DND registry. It must not contain promotional content.
Compliance Checklist
- Promotional versions are sent only within the permitted hours and only to recipients who have not opted out.
- The header (sender ID) and the template are registered on a DLT platform, and the template text matches exactly, apart from the variables.
- Each {#var#} holds only the kind of value it was registered for; most platforms limit each variable to 30 characters.
Rules to keep in mind for Logistics & Courier Companies
Delivery messages are transactional and should only contain shipment information; promotional content needs separate consent. Consignee phone numbers belong to the shipper's customer relationship and must be used only for delivery purposes.
General guidance, not legal advice. Rules change, so confirm current requirements before launch. See our SMS compliance guide for India.
Tips for Better Results
- Keep one purpose per message; if you need to send a reminder and a document, the reminder should still make sense on its own.
- Use the customer's name and a reference number so the message is easy to trust and to search for later.
Getting the pickup scheduled message right
Confirm the pickup date and time window, the address and the number of packages, and remind the sender to keep the parcel packed and labelled with the invoice ready. Mention any items that cannot be shipped, such as batteries or liquids, to avoid a wasted visit.
Where this message fits for Logistics & Courier Companies
Businesses choose couriers based on price, coverage, speed and tracking, often after a trial shipment, while recipients judge the service by delivery updates. Missed deliveries and unclear tracking are the main complaints.
Search and sales outreach win business clients; WhatsApp and SMS send tracking and delivery slot updates to recipients; voice IVR handles delivery rescheduling; email sends invoices and reports to clients.
Campaign ideas that pair with this template
- Delivery slot confirmation with rescheduling options
- Proof of delivery messages with photos
- Monthly service reports for business clients
Need this SMS template set up?
We register, submit and connect templates for you, and send test messages before launch.
Questions About This Template
When should a logistics company send the pickup scheduled message?
Send to the shipper when a pickup is scheduled. Sending it at a consistent time builds trust and reduces follow-up calls.
What does {#var#} mean?
It marks the variable part of a DLT template, such as a name, date or amount. Everything outside the variables must be sent exactly as registered.
Which DLT category should I choose for this pickup scheduled message?
Usually Service Implicit. The final category depends on your entity type, the consent you hold and your operator's guidelines, and we confirm it during registration.
Can DND Teams set this up for my logistics company?
Yes. We adapt the template to your business, register or submit it, and connect it to your software or our panel. Share your use case on WhatsApp or through the form.
Related Templates
More SMS templates for Logistics & Courier Companies
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