WhatsApp template · Marketing
Season Availability WhatsApp Template for Wedding & Event Planners
A ready-to-adapt WhatsApp message for wedding planners, event managers and venues, with placeholders, sample values and compliance notes.
When to Send This Message
Send to opted-in past enquiries. For wedding planners, event managers and venues, this is one of the everyday messages that keeps clients informed without a phone call. It can be sent manually from a panel at first and automated later through an API.
Events involve many vendors, dates and payments, and clear communication with the client and guests makes the experience smooth.
The WhatsApp Template
[Business Name]: Dates for the {{1}} season are filling up. Share your date and guest count to check availability. Reply YES or call {{2}}.
Thank you.Reply STOP to unsubscribe
Example with sample values
[Business Name]: Dates for the winter wedding season are filling up. Share your date and guest count to check availability. Reply YES or call 98XXXXXXXX. Thank you.
Replace [Business Name] with your registered brand name. Links shown use example.com as a placeholder; use your own domain.
Placeholders and Sample Values
| Placeholder | Meaning | Sample value |
|---|---|---|
| {{1}} | Season | winter wedding |
| {{2}} | Phone | 98XXXXXXXX |
Filling in each placeholder
- Season (sample: winter wedding): Keep the value short and specific; test the longest realistic value to check the message still reads well.
- Phone (sample: 98XXXXXXXX): Use a number the customer can actually reach during business hours, ideally one already shown on your website.
This template has 2 placeholders and a body of 144 characters before values are filled in. WhatsApp allows up to 1,024 characters in a template body, but short messages with one clear action get the best response.
Category and Approval
Marketing templates need the customer's opt-in to receive WhatsApp messages from your business. Keep the offer factual, include a way to opt out (for example a 'Stop promotions' quick-reply button), and avoid sending too frequently.
Compliance Checklist
- The template is approved in the correct category before sending; utility and authentication templates cannot carry promotional content.
- The customer has opted in to receive WhatsApp messages from your business, and you keep a record of the opt-in.
- Variables are numbered in order and you provide sample values when submitting; avoid starting or ending the body with a variable.
Rules to keep in mind for Wedding & Event Planners
Guest lists contain personal data that should be used only for the event. Portfolio content needs client consent, and package prices should list inclusions and taxes clearly.
General guidance, not legal advice. Rules change, so confirm current requirements before launch. See our WhatsApp compliance guide for India.
Tips for Better Results
- Limit frequency; a few relevant messages perform better and attract fewer opt-outs than frequent broadcasts.
- Send only to people who have opted in, and record when and where they did so.
Getting the season availability message right
Mention the peak wedding dates you still have open, and encourage couples to book early, as venues and vendors fill up months in advance. Give a simple way to check availability.
Where this message fits for Wedding & Event Planners
Couples and corporate clients start planning months ahead, browsing Instagram and Pinterest for ideas, shortlisting planners and venues, comparing packages and budgets, and meeting a few planners before signing. Decisions involve families or several managers, and the planner then coordinates dozens of vendors and guests.
Instagram and Pinterest show real events; search and wedding directories bring enquiries; WhatsApp coordinates with clients and vendors and shares mood boards; email carries proposals, contracts and invoices; SMS sends guest reminders and RSVP links.
Campaign ideas that pair with this template
- Invitations to wedding shows or venue open days
- Planning checklists sent by months remaining until the event
- Anniversary messages to past couples with referral offers
Need this WhatsApp template set up?
We register, submit and connect templates for you, and send test messages before launch.
Questions About This Template
When should a event company send the season availability message?
Send to opted-in past enquiries. If customers reply, make sure someone on your team monitors and answers.
Do WhatsApp templates need approval?
Yes. Business-initiated messages outside the 24-hour customer service window must use a template approved by Meta. Approval is usually quick, but templates can be rejected or re-categorised if they break the guidelines.
Can I change the wording?
Yes. Adapt the text to your business, but keep it clear and specific, keep variables in order and submit realistic sample values. Any change to an approved template needs re-approval.
Can DND Teams set this up for my event company?
Yes. We adapt the template to your business, register or submit it, and connect it to your software or our panel. Share your use case on WhatsApp or through the form.
Related Templates
More WhatsApp templates for Wedding & Event Planners
This message on other channels
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