WhatsApp template · Utility
Quotation Sent WhatsApp Template for Manufacturers & Industrial Suppliers
A ready-to-adapt WhatsApp message for manufacturers and industrial suppliers, with placeholders, sample values and compliance notes.
When to Send This Message
Send when a quotation is shared. For manufacturers and industrial suppliers, this is one of the everyday messages that keeps buyers and distributors informed without a phone call. It can be sent manually from a panel at first and automated later through an API.
Industrial buyers search for suppliers by product, specification and location, and then compare capability, certifications and response time.
The WhatsApp Template
Dear {{1}}, quotation {{2}} for {{3}} has been emailed to you by [Business Name]. It is valid till {{4}}. Contact {{5}} on {{6}} for queries.[Business Name]
Example with sample values
Dear Mr. Agarwal, quotation QT-1102 for MS fabricated brackets has been emailed to you by [Business Name]. It is valid till 5 Nov. Contact Sanjay on 98XXXXXXXX for queries.
Replace [Business Name] with your registered brand name. Links shown use example.com as a placeholder; use your own domain.
Placeholders and Sample Values
| Placeholder | Meaning | Sample value |
|---|---|---|
| {{1}} | Buyer | Mr. Agarwal |
| {{2}} | Quote no | QT-1102 |
| {{3}} | Product | MS fabricated brackets |
| {{4}} | Date | 5 Nov |
| {{5}} | Contact | Sanjay |
| {{6}} | Phone | 98XXXXXXXX |
Filling in each placeholder
- Buyer (sample: Mr. Agarwal): Use the first name or the salutation the customer gave you; fall back to a neutral greeting if the field is empty.
- Quote no (sample: QT-1102): Use the same reference format that appears on your invoices, receipts or software, so customers and staff can match it quickly.
- Product (sample: MS fabricated brackets): Keep the value short and specific; test the longest realistic value to check the message still reads well.
- Date (sample: 5 Nov): Write dates in an unambiguous form such as 14 Oct or 14 Oct 2026; avoid formats like 10/11 that customers read differently.
- Contact (sample: Sanjay): Keep the value short and specific; test the longest realistic value to check the message still reads well.
- Phone (sample: 98XXXXXXXX): Use a number the customer can actually reach during business hours, ideally one already shown on your website.
This template has 6 placeholders and a body of 159 characters before values are filled in. WhatsApp allows up to 1,024 characters in a template body, but short messages with one clear action get the best response.
Category and Approval
Utility templates must relate to a specific transaction, account or request the customer already has with you, such as a confirmation, reminder or status update. Do not add offers or promotional lines, as Meta may reclassify the template as marketing.
Compliance Checklist
- The customer has opted in to receive WhatsApp messages from your business, and you keep a record of the opt-in.
- Variables are numbered in order and you provide sample values when submitting; avoid starting or ending the body with a variable.
- Links point to your own website or a trusted domain, and button labels are short and clear.
Rules to keep in mind for Manufacturers & Industrial Suppliers
Claims about certifications (such as ISO or BIS) and standards must be accurate and current. Export marketing must respect the destination country's messaging rules, and B2B contact data is still personal data under the DPDP Act, 2023.
General guidance, not legal advice. Rules change, so confirm current requirements before launch. See our WhatsApp compliance guide for India.
Tips for Better Results
- Keep one purpose per message; if you need to send a reminder and a document, the reminder should still make sense on its own.
- Use the customer's name and a reference number so the message is easy to trust and to search for later.
Getting the quotation sent message right
Mention the quotation number, validity period and the person to contact for questions. Link the technical datasheet for each item.
Where this message fits for Manufacturers & Industrial Suppliers
Industrial buyers search for suppliers by product, specification and certification, request quotes and samples, and evaluate capacity, quality and lead times before placing orders. Decisions involve several people and can take months.
Search, trade directories and LinkedIn generate B2B leads; email carries quotes and technical documents; WhatsApp is used for quick updates with distributors; SMS and voice alerts handle order and dispatch notifications.
Campaign ideas that pair with this template
- Product spec sheets and case studies for engineers
- Trade show meeting invitations
- Dispatch updates to distributors
Need this WhatsApp template set up?
We register, submit and connect templates for you, and send test messages before launch.
Questions About This Template
When should a manufacturing business send the quotation sent message?
Send when a quotation is shared. If customers reply, make sure someone on your team monitors and answers.
Why is this template in the Utility category?
Utility templates must relate to a specific transaction, account or request the customer already has with you, such as a confirmation, reminder or status update. Do not add offers or promotional lines, as Meta may reclassify the template as marketing.
Can I change the wording?
Yes. Adapt the text to your business, but keep it clear and specific, keep variables in order and submit realistic sample values. Any change to an approved template needs re-approval.
Can DND Teams set this up for my manufacturing business?
Yes. We adapt the template to your business, register or submit it, and connect it to your software or our panel. Share your use case on WhatsApp or through the form.
Related Templates
More WhatsApp templates for Manufacturers & Industrial Suppliers
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