RCS template · Utility
Guest Invitation RCS Template for Wedding & Event Planners
A ready-to-adapt RCS message for wedding planners, event managers and venues, with placeholders, sample values and compliance notes.
When to Send This Message
Send on behalf of the host to invited guests. For wedding planners, event managers and venues, this is one of the everyday messages that keeps clients informed without a phone call. It works best when it is triggered automatically from your booking, billing or CRM software.
Couples and companies choose event partners on portfolio, budget fit and responsiveness.
The RCS Template
Guest Invitation
You are invited to {event} on {date} at {venue}. Kindly confirm your attendance by {rsvp_date}. Details: {link}SMS fallback (India, DLT format)
You are invited to {#var#} on {#var#} at {#var#}. Kindly confirm your attendance by {#var#}. Details: {#var#}Replace [Business Name] with your registered brand name. Links shown use example.com as a placeholder; use your own domain.
Placeholders and Sample Values
| Placeholder | Meaning | Sample value |
|---|---|---|
| {event} | Event | the wedding reception of Ankit and Riya |
| {date} | Date | 14 Feb |
| {venue} | Venue | the Lake View Lawn |
| {rsvp_date} | Rsvp date | 1 Feb |
| {link} | Link | https://example.com/i/WE2 |
Filling in each placeholder
- Event (sample: the wedding reception of Ankit and Riya): Keep the value short and specific; test the longest realistic value to check the message still reads well.
- Date (sample: 14 Feb): Write dates in an unambiguous form such as 14 Oct or 14 Oct 2026; avoid formats like 10/11 that customers read differently.
- Venue (sample: the Lake View Lawn): Keep the value short and specific; test the longest realistic value to check the message still reads well.
- Rsvp date (sample: 1 Feb): Write dates in an unambiguous form such as 14 Oct or 14 Oct 2026; avoid formats like 10/11 that customers read differently.
- Link (sample: https://example.com/i/WE2): Use your own short, recognisable domain; for SMS in India the domain must be whitelisted on DLT, and each variable is usually limited to 30 characters.
This template has 5 placeholders and a body of 111 characters before values are filled in. RCS card descriptions can be longer than SMS, but the first line should still carry the key information, as previews are truncated.
Category and Approval
Service updates like this suit RCS well because a card can carry buttons such as confirm, reschedule or get directions. The message must still relate to the customer's existing transaction.
Compliance Checklist
- An SMS fallback is configured, and in India the fallback text uses a DLT-registered template.
- Images are clear, sized as the provider recommends, and do not hide important information that is missing from the text.
- Promotional rich cards go only to customers who have agreed to receive them.
Rules to keep in mind for Wedding & Event Planners
Guest lists contain personal data that should be used only for the event. Portfolio content needs client consent, and package prices should list inclusions and taxes clearly.
General guidance, not legal advice. Rules change, so confirm current requirements before launch. See our RCS compliance guide for India.
Tips for Better Results
- Use the customer's name and a reference number so the message is easy to trust and to search for later.
- Send it as close as possible to the event it relates to, such as right after booking or the day before an appointment.
Need this RCS template set up?
We register, submit and connect templates for you, and send test messages before launch.
Questions About This Template
When should a event company send the guest invitation message?
Send on behalf of the host to invited guests. Automate it from your software where possible so it is never forgotten.
What happens if the customer's phone does not support RCS?
The message falls back to SMS. In India the fallback must use a DLT-registered template, which is why this page includes the SMS version.
Can I add images to this message?
Yes. A rich card can include an image or short video. Keep important details in the text as well, since not everyone views the image.
Can DND Teams set this up for my event company?
Yes. We adapt the template to your business, register or submit it, and connect it to your software or our panel. Share your use case on WhatsApp or through the form.
Related Templates
More RCS templates for Wedding & Event Planners
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