RCS template · Utility
Membership Renewal Reminder RCS Template for Gyms & Fitness Studios
A ready-to-adapt RCS message for gyms, fitness studios and yoga centres, with placeholders, sample values and compliance notes.
When to Send This Message
Send before membership expiry. For gyms, fitness studios and yoga centres, this is one of the everyday messages that keeps members informed without a phone call. Most businesses send it automatically from their software, so the timing is consistent.
Keeping members motivated and renewing on time depends on regular, personal communication rather than one-time offers.
The RCS Template
Membership Renewal Reminder
Hi {member}, your {plan} membership at [Business Name] expires on {date}. Renew at the front desk or online to continue without a break.SMS fallback (India, DLT format)
Hi {#var#}, your {#var#} membership at [Business Name] expires on {#var#}. Renew at the front desk or online to continue without a break.Replace [Business Name] with your registered brand name. Links shown use example.com as a placeholder; use your own domain.
Placeholders and Sample Values
| Placeholder | Meaning | Sample value |
|---|---|---|
| {member} | Member | Karan |
| {plan} | Plan | quarterly |
| {date} | Date | 31 Oct |
Filling in each placeholder
- Member (sample: Karan): Use the first name or the salutation the customer gave you; fall back to a neutral greeting if the field is empty.
- Plan (sample: quarterly): Keep the value short and specific; test the longest realistic value to check the message still reads well.
- Date (sample: 31 Oct): Write dates in an unambiguous form such as 14 Oct or 14 Oct 2026; avoid formats like 10/11 that customers read differently.
This template has 3 placeholders and a body of 136 characters before values are filled in. RCS card descriptions can be longer than SMS, but the first line should still carry the key information, as previews are truncated.
Category and Approval
Service updates like this suit RCS well because a card can carry buttons such as confirm, reschedule or get directions. The message must still relate to the customer's existing transaction.
Compliance Checklist
- Suggested replies and actions are short (25 characters or fewer per chip) and each one leads somewhere useful.
- An SMS fallback is configured, and in India the fallback text uses a DLT-registered template.
- Images are clear, sized as the provider recommends, and do not hide important information that is missing from the text.
Rules to keep in mind for Gyms & Fitness Studios
Fitness ads should avoid unrealistic transformation claims and before/after images that could mislead, in line with ASCI guidelines. Health information shared by members, such as injuries or conditions, should be kept confidential.
General guidance, not legal advice. Rules change, so confirm current requirements before launch. See our RCS compliance guide for India.
Tips for Better Results
- Keep one purpose per message; if you need to send a reminder and a document, the reminder should still make sense on its own.
- Use the customer's name and a reference number so the message is easy to trust and to search for later.
Need this RCS template set up?
We register, submit and connect templates for you, and send test messages before launch.
Questions About This Template
When should a gym send the membership renewal reminder message?
Send before membership expiry. Sending it at a consistent time builds trust and reduces follow-up calls.
Do RCS messages need brand verification?
Yes. RCS business messages are sent from a verified brand profile with your name and logo, which needs to be approved before launch.
Can I add images to this message?
Yes. A rich card can include an image or short video. Keep important details in the text as well, since not everyone views the image.
Can DND Teams set this up for my gym?
Yes. We adapt the template to your business, register or submit it, and connect it to your software or our panel. Share your use case on WhatsApp or through the form.
Related Templates
More RCS templates for Gyms & Fitness Studios
This message on other channels
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